1. Who we are
This Privacy Policy explains how Staffay, LLC (“Staffay”, “we”, “us”) collects, uses, and protects personal information when you visit staffay.com, contact us, or use our services. We are a staffing and support services company based in Florida.
If you have questions at any time, please contact us using the details at the end of this policy.
2. Information we collect
Information you give us
- Contact and quote requests: your name, email, phone number, company, whether you are an employer or a job seeker, the service you are interested in, and your message.
- Job seekers: work history, skills, licenses, certifications, references, availability, and other details you choose to share with us about employment.
- Clients: business contact details, staffing needs, billing information, and, for back office services, the financial, payroll, and employee records needed to perform the work.
- Emails and calls: anything you include when you write or speak to us.
Information collected automatically
- Technical data: IP address, browser type, device type, pages visited, and the date and time of your visit. Our web host records this in standard server logs for security and performance.
- Cookies: small files stored on your device. See our Cookie Policy for details and choices.
3. How we use your information
- To answer your questions and send quotes you ask for
- To match job seekers with roles and share candidate details with potential employers, with your knowledge
- To provide staffing, cleaning, training, employer, and back office services under our agreements
- To bill clients and manage our business relationships
- To keep our website secure and working properly
- To meet legal, tax, and regulatory duties
- To improve our website and services
We do not sell your personal information. We do not use your information for automated decisions that have legal effects on you.
4. Legal reasons for using your data
We use personal information when it is needed to respond to you or provide a service you requested, when we have a legitimate business reason that does not override your rights, when the law requires it, or when you have given consent. You can withdraw consent at any time.
5. How we share information
We only share personal information when we need to, and only with:
- Employers and clients: when you are a job seeker being considered for a role, we share relevant details such as your experience and qualifications.
- Service providers: companies that help us run our business, such as website hosting, email, payroll and accounting software, and background check providers. They may only use the information to help us.
- Legal and safety reasons: when required by law, court order, or to protect the rights and safety of Staffay, our clients, workers, or others.
- Business changes: if Staffay is involved in a merger, sale, or reorganization, information may be transferred as part of that deal.
6. Third party services on this website
Our website uses a few outside services to work properly:
- Google Analytics and Google Site Kit: help us understand how visitors use the site, such as which pages are viewed and how people found us. Analytics cookies are only set after you click “Accept all” in our cookie banner. Without consent, Google Consent Mode sends limited, cookieless signals that do not identify you. Google also provides Search Console data about how the site appears in search results.
- Google Fonts: loads the fonts on this site. Your browser connects to Google servers, which can receive your IP address. See Google’s privacy policy for more information.
- Our web host: stores the site and keeps server logs for security.
- Form handling: messages sent through our contact form are stored on our website and emailed to our team.
We do not run advertising or remarketing trackers on this site. You can change your analytics choice at any time with the Cookie settings link in the footer.
7. How long we keep information
We keep personal information only as long as we need it for the reasons in this policy. Contact messages are usually kept for up to two years. Candidate records are kept while you are active with us and for a reasonable time after. Client, payroll, and financial records are kept as long as the law requires, which for tax and employment records is often several years. When information is no longer needed, we delete or anonymize it.
8. How we protect information
We use reasonable technical and organizational safeguards, including encrypted connections (HTTPS), limited access to personal data, and trusted service providers. No system is perfectly secure, so we cannot guarantee absolute security, but we work hard to protect your information and will notify you if the law requires it after a security incident.
9. Your choices and rights
Depending on where you live, you may have the right to:
- Ask what personal information we hold about you
- Ask us to correct information that is wrong
- Ask us to delete your information, unless we must keep it by law
- Ask for a copy of your information
- Opt out of marketing emails at any time
- Withdraw consent where we rely on it, including for cookies
To make a request, contact us using the details below. We will respond within a reasonable time and may need to confirm your identity first. We will not treat you differently for using your rights.
10. Children’s privacy
Our website and services are meant for adults and businesses. We do not knowingly collect personal information from children under 16. If you believe a child has sent us information, please contact us and we will delete it.
11. Changes to this policy
We may update this policy from time to time. When we do, we will change the “Last updated” date at the top. If the changes are significant, we may also let you know in another way.
12. Contact us
Staffay, LLC
Email: contact@staffay.com
Phone: +1 (830) 294-4006
Or use our contact form.